- Allow enough time to prepare the box, contents and associated information – one museum estimates this takes 15 working days.
- Factor in all expenses, including conservation, the box itself, associated information, storage and running costs. A single box can cost between £100 and £3,000 to produce.
- Use containers that are easy to pack, carry and store. Lightweight metal flight cases or plastic crates are popular. Brand them with logos or other suitable designs.
- Pack all items immaculately to give a sense of something precious contained within. Plastazote foam cut to fit individual shapes is recommended. Clean everything between bookings.
- Keep information simple so that it can be assimilated quickly by the teacher or group leader.
- Make the booking system straightforward for staff and users. Online booking has advantages, but for small schemes a diary and phone/email booking system might be all that is required.
- Remove the fear factor for all parties by having a clear policy on breakages and losses. Most museums accept that minor damage may occur and only charge for wilful damage or loss. Anecdotally such cases are rare.
- Make users responsible for collecting and returning boxes, unless your local authority can offer transport at no cost.
- Each time a box is returned, check it in person with the user so any damage can be identified and replacements organised in time for the next booking.
The Group for Education in Museums, in association with the Glasgow Museums Resource Centre, provides detailed guidance on creating loan boxes