Please find all the key information you should need as a sponsor of our annual conference.
Contacts
Conference venue
The Rep and The Library of Birmingham, Unique Venues Birmingham, Rep Stage Door, Cambridge Street, Birmingham B1 2NR
Sponsorship/Advertising enquiries
Abigail Lasisi – abigail@museumsassociation.org – 020 7566 7833
Marketing Manager
Zoe Spencer – zoe@museumsassociation.org
Important dates and timings
Monday 2 November
| 1100-1700 | Museum tours |
| 1500-1730 | Badge collection at The Rep and table top drop off |
| 1800-2000 | Opening reception: Thinktank |
Tuesday 3 November
| 0700-0900 | Sponsors access to set up table tops |
| 0900-1640 | Sponsor area open |
| 1830-2030 | Main party: Birmingham Museum and Art Gallery |
Wednesday 4 November
| 0900-1700 | Sponsor area open |
| 1700-1900 | Sponsor area close down |
| 1815-2000 | Closing party: The Exchange |
Deadlines
| ASAP | Company logo | All sponsors should send a high res jpeg logo to zoe@museumsassociation.org |
| ASAP | Staff attendance | Send names of all attending staff to zoe@museumsassociation.org |
| ASAP | MCL Award presenter name | If you are an MCL Award sponsor please send the name of the person who will be presenting the award to zoe@museumsassociation.org as soon as possible. |
| ASAP | Confirm presentation format | If you have a speaker slot please confirm whether you will be presenting live or supplying a pre-recorded film. Send details to abigail@museumsassociation.org |
| 30 Oct – 2 Nov | Deliveries received at venue | Make sure you send any materials during the week before Conference. |
| 1 Oct | Video submission | If you are running a session film (max length 90 seconds) please send the video in advance to rebecca.atkinson@museumsassociation.org |
General Information
Access
The catering and sponsor areas are in the Rep building on the ground floor and level 1. Wheelchair accessible.
Accommodation
If you wish to book discounted accommodation through our official accommodation partner, Delegate Hotels, click here.
Additional staff
Sponsorship includes a certain number of attendee places (please reply to the email from Zoe Spencer). Additional stand personnel should register to attend the conference by clicking here. There is a 25% discount for all additional stand personnel or employees who wish to attend the conference in person. Please contact zoe@museumsassociation.org if you require a discount code.
Badges
Name badges will be available to collect when you arrive. You can come to collect your badge on Monday 2 November between 3pm and 5.30pm, or from 7am on Tuesday 3 November. In case of loss or damage, we will be able to print one out for you throughout the event. Please email zoe@museumsassociation.org with the full names and emails of who will be attending if you have not yet done so.
Catering
Vegetarian/vegan lunch and refreshments will be provided throughout the conference.
Cloakroom
A cloakroom is available at the venue.
Conference app
The conference app is hosted by Swapcard and provides delegates with the full programme as well as streaming for the online audience. There is a sponsors section on the app providing details of all our sponsors. You will be sent an invitation to register on the app approximately four weeks before the event and as a sponsor you will be able to edit the details that appear in your listing, including any special offers to our delegates.
Deliveries
Equipment and printed materials can be delivered to the venue between Friday 30 October and Monday 2 November. Please note any deliveries arriving before this date will not be accepted by the venue.
All deliveries should be clearly marked with the following:
Museums Association Conference
2-4 November 2026Unique Venues Birmingham
REP Stage Door Cambridge Street
Birmingham
B1 2NR
Number of items
Company name and contact
All items being sent back from the venue should be clearly labelled and should be collected by 5pm Thursday 5 November.
Electricity
A 13amp supply and one socket will be provided.
Furniture and equipment
You will be provided with 2 chairs, 1 table (6ft), and 1 table cloth. No additional furniture will be permitted.
You may bring equipment such as a small flat screen, your laptop and any demo products and printed materials for marketing and display as long as they fit onto the table top. There will be space for pop-up banners (max 2 per table).
All movement of equipment and materials remains the responsibility of the sponsor (see deliveries section also).
Internet
There is free WiFi access throughout the venue.
Parking
There is no on-site parking, but there are car parks nearby.
Storage
Storage during the event is very limited and sponsors should store their items in their table top area. If you would like to request extra storage please email Abigail.
Sponsors should ensure that arrangements are made for the collection of all items from the venue at the end of the event (by 5pm Thursday 5 November).
Monday tours
All sponsors and delegates are invited to the first day of special events and tours around Cardiff. Full details of these as well as the programme are available on the app for which you will be sent registration details.